Privacy Policy & Data Protection

1Privacy Governance & Alignment with PIPEDA

LeaseLogs is designed for Canadian property owners and property managers. Our data handling practices are guided by the Fair Information Principles established under the federal Personal Information Protection and Electronic Documents Act (PIPEDA), focusing on:

2Information We Collect

To perform automated rental bookkeeping, OCR receipt itemization, and CRA Form T776 line mapping, LeaseLogs collects the following categories of data:

• Account Information: Name, business email address, billing address, telephone number, and authentication credentials.
• Rental Property Records: Property civic addresses, unit numbers, ownership percentages (co-ownership / partnership splits), and acquisition dates.
• Financial & Expense Documents: Uploaded digital receipts, supplier invoices, property tax notices, utility bills, mortgage interest statements, and imported bank statement transaction records.
• CRA Form T776 Output Data: Categorized line-item totals (Lines 8521 to 9281), Capital Cost Allowance (CCA) asset classes, motor vehicle mileage logs, and audit trail packets.

3How We Use Your Financial Data

We process financial information for purposes reasonably necessary to provide, maintain, secure, improve, and support the LeaseLogs platform, including receipt processing, bookkeeping categorization, T776 working-paper generation, customer support, fraud prevention, and service security, subject to applicable privacy laws and the choices and consents available to users:

4Record Retention & Security Architecture

The Canada Revenue Agency requires landlords to maintain supporting books and records for statutory review periods. LeaseLogs structures storage to assist with these obligations:

• Encrypted Digital Archives: Uploaded receipts and generated T776 line items are preserved in encrypted digital vaults to help you meet multi-year CRA documentation requests.
• Industry-Standard Encryption: All communications utilize modern cryptographic protocols (TLS) in transit, and database volumes are encrypted at rest.
• Third-Party Service Providers: LeaseLogs may use service providers to support hosting, payment processing (e.g. Stripe), email delivery, analytics, customer support, security, and document or receipt processing (e.g. AI parsing). These providers may process personal information only as reasonably necessary to provide their services and may be located in Canada or other jurisdictions.
• Cross-Border Processing Safeguards: Where personal information is processed outside Canada, it may be subject to the laws of the jurisdiction in which it is processed. LeaseLogs uses contractual, technical, and organizational safeguards appropriate to the nature and sensitivity of the information.

5Your Rights Under Canadian Law

Under PIPEDA and applicable provincial privacy statutes, you possess explicit rights regarding your personal information:

• Right of Access: You may request a complete export of all raw receipts, ledgers, and transaction records at any time in standardized formats (PDF / CSV / JSON).
• Right of Rectification: You may update or correct inaccurate property or financial details directly within your LeaseLogs workspace.
• Account Deletion and Data Deletion: You may request deletion of personal information associated with your account, subject to applicable legal, regulatory, contractual, security, fraud-prevention, dispute-resolution, and legitimate business record-retention requirements. Where deletion is not immediately possible, LeaseLogs will retain the information only for as long as reasonably necessary or legally required.